Preventive Programs
Facilities Maintenance Contracts
Tailored preventive and full-service maintenance programs that keep assets performing, extend their life, and protect NOI year-round.
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A facilities maintenance contract is one of the most consequential documents an owner signs — and one of the least scrutinized. Scope gaps, vague response times, and auto-renewing pricing turn a maintenance program into a budget liability. Done right, the same program extends the life of your most expensive systems and turns unpredictable repair bills into planned, controllable spend.
Olivewood Management builds maintenance programs around the actual condition and systems of your asset, then executes them with our in-house team and a vetted vendor roster. The result is a property that performs reliably, capital that is planned rather than reactive, and a maintenance history that supports both warranty claims and the eventual sale.
What's Included
Preventive maintenance scheduling
HVAC, roofing, parking lots, plumbing, electrical, landscaping, pest and extermination crews, and fire-and-safety inspections are placed on a preventive schedule sized to the asset — catching wear before it becomes failure.
In-house execution
Routine and recurring maintenance is performed by our own team, keeping quality consistent and response measured in hours, without third-party markup on every task.
Contract scoping & review
Specialized service contracts are scoped, bid, and reviewed so response times, exclusions, and pricing are explicit — not buried in fine print that surfaces during an emergency.
Capital planning
We project the remaining life of major systems and build a capital plan, so roof and HVAC replacements are funded and scheduled instead of arriving as surprise assessments.
Budgeting & CAM reconciliation
We build the annual maintenance budget and reconcile common-area maintenance (CAM) charges against actual spend, so recoverable costs are actually recovered and tenants receive a defensible, itemized year-end accounting.
Warranty & asset tracking
Equipment, warranties, and service history are tracked against the property, protecting warranty coverage and giving a buyer a clean maintenance record at disposition.
Vendor oversight for specialized work
Elevators, fire systems, and major mechanical work are handled through vetted, insured vendors under active oversight rather than a handshake.
Why It Matters
Deferred maintenance is the most expensive kind. A roof that gets patched on schedule lasts its full service life; a roof that gets ignored fails into the interior of a tenant space and takes the buildout, the inventory, and the tenant relationship with it. Houston’s climate accelerates that math — heat, humidity, and storms punish neglected systems faster than almost anywhere.
Maintenance also shows up at sale. Buyers and lenders price in deferred maintenance and reward a documented program. A property with a clean, tracked maintenance history underwrites better and trades at a stronger number than an identical asset with a shoebox of receipts.
Frequently Asked Questions
What does a facilities maintenance program actually cover?
The recurring upkeep and repairs that keep your building running — HVAC, roofing, parking lots, plumbing, electrical, landscaping, pest control, and fire-and-safety inspections — kept on a preventive schedule, plus on-call response when something breaks. We size the program to your asset and budget instead of selling a one-size-fits-all package.
Should I sign a long-term maintenance contract?
Only after the scope, response times, exclusions, and renewal pricing are clear and competitive. We review and bid these contracts so you are not locked into vague terms or auto-escalating pricing — see our guide on what to check before signing.
Do you do the work or subcontract it?
Routine and recurring work is handled by our in-house team. Specialized trades — elevators, fire systems, major HVAC — are bid to vetted, insured vendors and overseen by us through completion.
Related Reading
- What to Know Before Signing a Facilities Maintenance Contract
- Why In-House Maintenance Beats Outsourcing
Available Across Greater Houston
We deliver facilities maintenance contracts as part of full-service commercial property management across the Houston metro, including:
See every capability on our services overview or find your city on our service areas page.
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